Privacy Policy
Privacy Policy
Privacy Policy
EFFECTIVE JULY 6, 2026 · LAST UPDATED JULY 6, 2026
EFFECTIVE JULY 6, 2026 · LAST UPDATED JULY 6, 2026
How KARAMATA collects, uses, and protects personal information across the site and our services.
How KARAMATA collects, uses, and protects personal information across the site and our services.
PRIVACY POLICY
PRIVACY POLICY
How personal information is collected, used, and protected.
How personal information is collected, used, and protected.
THIS PAGE
THIS PAGE
TERMS OF USE
TERMS OF USE
The terms that govern access to and use of the site.
The terms that govern access to and use of the site.
VIEW →
VIEW →
DATA SECURITY & CONFIDENTIALITY
DATA SECURITY & CONFIDENTIALITY
Operational safeguards and the due-diligence pathway.
Operational safeguards and the due-diligence pathway.
VIEW →
VIEW →
Privacy Policy
EFFECTIVE JULY 6, 2026 · LAST UPDATED JULY 6, 2026
How KARAMATA collects, uses, and protects personal information across the site and our services.
EFFECTIVE JULY 6, 2026 · LAST UPDATED JULY 6, 2026
EFFECTIVE JULY 6, 2026 · LAST UPDATED JULY 6, 2026
This policy explains how KARAMATA handles personal information collected through this website and business communications. It applies to site visitors, people who contact us, and business contacts at sponsor, site, and vendor organizations. It does not govern information processed in delivering clinical trial services; that processing is controlled by executed agreements and applicable study documentation.
This policy explains how KARAMATA handles personal information collected through this website and business communications. It applies to site visitors, people who contact us, and business contacts at sponsor, site, and vendor organizations. It does not govern information processed in delivering clinical trial services; that processing is controlled by executed agreements and applicable study documentation.
EXERCISE PRIVACY RIGHTS →
EXERCISE PRIVACY RIGHTS →
CONTACT US ABOUT PRIVACY →
CONTACT US ABOUT PRIVACY →
SCOPE AT A GLANCE
SCOPE AT A GLANCE
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01
WEBSITE & BUSINESS
WEBSITE & BUSINESS
Site visits, inquiries, and business communications.
Site visits, inquiries, and business communications.
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02
CLINICAL TRIAL DATA
CLINICAL TRIAL DATA
Client-controlled and governed by executed agreements.
Client-controlled and governed by executed agreements.
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03
CAREERS & APPLICANTS
CAREERS & APPLICANTS
Applicant information and recruitment communications.
Applicant information and recruitment communications.
ON THIS PAGE
ON THIS PAGE
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01
Introduction
Introduction
Introduction
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02
Clinical trial data — read this first
Clinical trial data — read this first
Clinical trial data — read this first
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03
Information we collect
Information we collect
Information we collect
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04
How we collect it
How we collect it
How we collect it
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05
How we use it
How we use it
How we use it
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06
Disclosure of personal information
Disclosure of personal information
Disclosure of personal information
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07
Cookies and similar technologies
Cookies and similar technologies
Cookies and similar technologies
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08
Retention
Retention
Retention
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09
Security
Security
Security
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10
Your rights and choices
Your rights and choices
Your rights and choices
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11
Children’s privacy
Children’s privacy
Children’s privacy
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12
Visitors from outside the United States
Visitors from outside the United States
Visitors from outside the United States
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Contact us
Contact us
Contact us
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Changes to this policy
Changes to this policy
Changes to this policy
01
01
Introduction
Introduction
KARAMATA LLC (“KARAMATA,” “we,” “our,” “us”) provides clinical trial services to sponsors and research sites in hematology and oncology. This Privacy Policy describes how we handle personal information in two contexts only: (1) visitors to karamataclinical.com (the “Site”) and people who contact us, and (2) business contacts at sponsor, site, and vendor organizations.
KARAMATA LLC (“KARAMATA,” “we,” “our,” “us”) provides clinical trial services to sponsors and research sites in hematology and oncology. This Privacy Policy describes how we handle personal information in two contexts only: (1) visitors to karamataclinical.com (the “Site”) and people who contact us, and (2) business contacts at sponsor, site, and vendor organizations.
This Policy does not apply to information we process in delivering clinical trial services.
This Policy does not apply to information we process in delivering clinical trial services.
That processing is governed exclusively by Section II below and the executed agreements described there. This Policy is a notice, not a contract: it creates no contractual rights, is not incorporated into any agreement unless an agreement expressly says so, and may be revised by us at any time by posting an updated version with a new date. Where an executed agreement addresses the same subject matter, the agreement controls.
That processing is governed exclusively by Section II below and the executed agreements described there. This Policy is a notice, not a contract: it creates no contractual rights, is not incorporated into any agreement unless an agreement expressly says so, and may be revised by us at any time by posting an updated version with a new date. Where an executed agreement addresses the same subject matter, the agreement controls.
We are committed to handling personal information responsibly and consistent with applicable U.S. data protection laws. Our practices are designed to CCPA-aligned standards: we honor the core rights those laws provide — access, deletion, correction, and non-discrimination — for all individuals as described in Section X, regardless of residence, and where any state privacy law applies to us now or in the future, we will honor the rights it provides. Questions: operations@karamataclinical.com.
We are committed to handling personal information responsibly and consistent with applicable U.S. data protection laws. Our practices are designed to CCPA-aligned standards: we honor the core rights those laws provide — access, deletion, correction, and non-discrimination — for all individuals as described in Section X, regardless of residence, and where any state privacy law applies to us now or in the future, we will honor the rights it provides. Questions: operations@karamataclinical.com.
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Clinical trial data — read this first
Clinical trial data — read this first
The Site does not collect, and must never be used to submit, protected health information (PHI), participant data, or any patient-identifiable information.
The Site does not collect, and must never be used to submit, protected health information (PHI), participant data, or any patient-identifiable information.
Where our services involve trial-related data — including, in some engagements, participant data — KARAMATA acts as a service provider, processor, and, where applicable, business associate, processing that data on behalf of and at the documented direction of the sponsor or site, under executed written agreements (including Business Associate Agreements where applicable), the approved protocol, informed consent documentation, GCP/ICH-E6, and applicable law. The sponsor or site — not KARAMATA — determines the purposes and means of that processing, and its notices and consent documents govern it.
Where our services involve trial-related data — including, in some engagements, participant data — KARAMATA acts as a service provider, processor, and, where applicable, business associate, processing that data on behalf of and at the documented direction of the sponsor or site, under executed written agreements (including Business Associate Agreements where applicable), the approved protocol, informed consent documentation, GCP/ICH-E6, and applicable law. The sponsor or site — not KARAMATA — determines the purposes and means of that processing, and its notices and consent documents govern it.
If you are a trial participant, direct any question or request about your study data to your study site or the study sponsor. If such a request reaches us, we will route it to the responsible party and provide assistance as our agreements require. Nothing in this Policy grants trial participants rights against KARAMATA, whose obligations regarding trial data run to its clients under the governing agreements and to regulators under applicable law.
If you are a trial participant, direct any question or request about your study data to your study site or the study sponsor. If such a request reaches us, we will route it to the responsible party and provide assistance as our agreements require. Nothing in this Policy grants trial participants rights against KARAMATA, whose obligations regarding trial data run to its clients under the governing agreements and to regulators under applicable law.
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What personal information we collect
What personal information we collect
In the two contexts this Policy covers, we collect:
In the two contexts this Policy covers, we collect:
Identity and contact information
Identity and contact information
Name, work email, phone number, organization, and role, when you submit our contact form, email or call us, or correspond with us.
Name, work email, phone number, organization, and role, when you submit our contact form, email or call us, or correspond with us.
Professional and business information
Professional and business information
Information about your organization, studies, and service needs that you choose to share in inquiries and business dealings.
Information about your organization, studies, and service needs that you choose to share in inquiries and business dealings.
Communications
Communications
The contents of messages you send us.
The contents of messages you send us.
Usage data
Usage data
Technical information collected automatically when you visit the Site (IP address, browser and device information, pages viewed, referring pages) via cookies and similar technologies (Section VII).
Technical information collected automatically when you visit the Site (IP address, browser and device information, pages viewed, referring pages) via cookies and similar technologies (Section VII).
We do not seek to collect, and ask that you not submit, sensitive personal information through the Site — including government identifiers, financial account credentials, biometric identifiers, or health information. Information submitted despite this request is handled under this Policy but at the submitter’s initiative.
We do not seek to collect, and ask that you not submit, sensitive personal information through the Site — including government identifiers, financial account credentials, biometric identifiers, or health information. Information submitted despite this request is handled under this Policy but at the submitter’s initiative.
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How we collect it
How we collect it
Directly from you (forms, email, phone, meetings, engagements); automatically (cookies and similar technologies); and from third parties (your organization and colleagues in the course of business, service providers supporting our operations, and publicly available professional sources).
Directly from you (forms, email, phone, meetings, engagements); automatically (cookies and similar technologies); and from third parties (your organization and colleagues in the course of business, service providers supporting our operations, and publicly available professional sources).
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How we use your information
How we use your information
We use personal information for the following business purposes: responding to inquiries and correspondence; scoping, negotiating, delivering, administering, and improving our services; operating, securing, auditing, and improving the Site and our systems; sending business communications relevant to our relationship (you may opt out of non-essential communications at any time); detecting and preventing fraud, security incidents, and misuse; complying with legal, regulatory, insurance, and contractual obligations; establishing, exercising, or defending legal claims; in connection with an actual or contemplated corporate transaction; and for any other purpose disclosed to you at collection or with your consent.
We use personal information for the following business purposes: responding to inquiries and correspondence; scoping, negotiating, delivering, administering, and improving our services; operating, securing, auditing, and improving the Site and our systems; sending business communications relevant to our relationship (you may opt out of non-essential communications at any time); detecting and preventing fraud, security incidents, and misuse; complying with legal, regulatory, insurance, and contractual obligations; establishing, exercising, or defending legal claims; in connection with an actual or contemplated corporate transaction; and for any other purpose disclosed to you at collection or with your consent.
We may create and use de-identified or aggregated information for any lawful purpose; where we maintain de-identified information, we commit to maintaining it in de-identified form and not attempting reidentification except as permitted by law to test de-identification. We do not use personal information for profiling in furtherance of decisions that produce legal or similarly significant effects.
We may create and use de-identified or aggregated information for any lawful purpose; where we maintain de-identified information, we commit to maintaining it in de-identified form and not attempting reidentification except as permitted by law to test de-identification. We do not use personal information for profiling in furtherance of decisions that produce legal or similarly significant effects.
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Disclosure of personal information
Disclosure of personal information
We disclose personal information for the business purposes above to:
We disclose personal information for the business purposes above to:
Service providers and contractors
Service providers and contractors
Hosting, IT, communications, analytics, and professional-services providers bound by written contracts restricting their use of the information.
Hosting, IT, communications, analytics, and professional-services providers bound by written contracts restricting their use of the information.
Sponsors, sites, and counterparties
Sponsors, sites, and counterparties
Business contacts on an engagement, within its scope.
Business contacts on an engagement, within its scope.
Professional advisers
Professional advisers
Counsel, accountants, insurers, and auditors.
Counsel, accountants, insurers, and auditors.
Authorities and other parties
Authorities and other parties
Where required or permitted by law, including to comply with legal process, protect rights, safety, and property, and enforce agreements.
Where required or permitted by law, including to comply with legal process, protect rights, safety, and property, and enforce agreements.
Successors and their advisers
Successors and their advisers
In connection with an actual or contemplated merger, acquisition, financing, or sale of assets, under appropriate confidentiality protections.
In connection with an actual or contemplated merger, acquisition, financing, or sale of assets, under appropriate confidentiality protections.
We do not sell personal information and we do not share personal information for cross-context behavioral advertising, as those terms are defined by applicable law, and we have not done so in the preceding twelve months.
We do not sell personal information and we do not share personal information for cross-context behavioral advertising, as those terms are defined by applicable law, and we have not done so in the preceding twelve months.
We do not knowingly collect or sell the personal information of consumers under sixteen.
We do not knowingly collect or sell the personal information of consumers under sixteen.
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Cookies and similar technologies
Cookies and similar technologies
The Site uses cookies and similar technologies for essential operation, security, and analytics. You can control cookies through your browser, including blocking or deleting them; essential functions may not work without them. Because we do not sell or share personal information for cross-context behavioral advertising, opt-out preference signals such as Global Privacy Control do not change our practices; where applicable law nonetheless requires recognition of such signals, we honor them to the extent required.
The Site uses cookies and similar technologies for essential operation, security, and analytics. You can control cookies through your browser, including blocking or deleting them; essential functions may not work without them. Because we do not sell or share personal information for cross-context behavioral advertising, opt-out preference signals such as Global Privacy Control do not change our practices; where applicable law nonetheless requires recognition of such signals, we honor them to the extent required.
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Retention
Retention
We retain personal information for as long as reasonably necessary for the purposes in Section V — typically the duration of our relationship plus a period sufficient to satisfy contractual, legal, tax, insurance, audit, and record-keeping obligations (for most business records, up to seven years) and to handle inquiries and claims. Records relating to clinical trial services are retained for the periods required by applicable regulation and the governing agreements, which can substantially exceed these periods. We may retain information longer where required by law, litigation hold, or preservation obligation. When no longer required, information is securely deleted or de-identified.
We retain personal information for as long as reasonably necessary for the purposes in Section V — typically the duration of our relationship plus a period sufficient to satisfy contractual, legal, tax, insurance, audit, and record-keeping obligations (for most business records, up to seven years) and to handle inquiries and claims. Records relating to clinical trial services are retained for the periods required by applicable regulation and the governing agreements, which can substantially exceed these periods. We may retain information longer where required by law, litigation hold, or preservation obligation. When no longer required, information is securely deleted or de-identified.
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Security
Security
We maintain administrative, technical, and physical safeguards designed to protect personal information and appropriate to its sensitivity, as described in our Data Security & Confidentiality statement. No method of transmission or storage is completely secure, and we do not warrant the security of information transmitted to us over the internet; please do not send confidential material by unencrypted email.
We maintain administrative, technical, and physical safeguards designed to protect personal information and appropriate to its sensitivity, as described in our Data Security & Confidentiality statement. No method of transmission or storage is completely secure, and we do not warrant the security of information transmitted to us over the internet; please do not send confidential material by unencrypted email.
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Your rights and choices
Your rights and choices
As a matter of policy, we extend the following core rights to all individuals whose information we hold under this Policy, regardless of residence — and where the law of your state grants additional rights, we honor those to the extent it requires.
As a matter of policy, we extend the following core rights to all individuals whose information we hold under this Policy, regardless of residence — and where the law of your state grants additional rights, we honor those to the extent it requires.
You may: know and access the personal information we hold about you; obtain a portable copy; correct inaccuracies; delete personal information we collected from you; opt out of sale, sharing, or targeted advertising (we engage in none, so there is nothing to opt out of; if that changes, we will provide a compliant opt-out first); limit use of sensitive personal information (we do not collect it through the Site); appeal a decision on a request, where state law provides an appeal; and be free from discrimination for exercising these rights.
You may: know and access the personal information we hold about you; obtain a portable copy; correct inaccuracies; delete personal information we collected from you; opt out of sale, sharing, or targeted advertising (we engage in none, so there is nothing to opt out of; if that changes, we will provide a compliant opt-out first); limit use of sensitive personal information (we do not collect it through the Site); appeal a decision on a request, where state law provides an appeal; and be free from discrimination for exercising these rights.
To exercise a right, email operations@karamataclinical.com or call (888) 407-5682. We will verify your identity to a reasonable degree of certainty before acting, and may request information sufficient to do so; an authorized agent must provide proof of authorization. We respond within the timeframes applicable law requires and may extend where the law permits. We do not charge a fee unless a request is manifestly unfounded or excessive, in which case we may charge a reasonable fee or decline, as the law allows. Rights requests are honored to the extent applicable law requires and subject to its exceptions, including where information must be retained under Section VIII. Requests concerning clinical trial data are governed by Section II and will be routed to the responsible sponsor or site.
To exercise a right, email operations@karamataclinical.com or call (888) 407-5682. We will verify your identity to a reasonable degree of certainty before acting, and may request information sufficient to do so; an authorized agent must provide proof of authorization. We respond within the timeframes applicable law requires and may extend where the law permits. We do not charge a fee unless a request is manifestly unfounded or excessive, in which case we may charge a reasonable fee or decline, as the law allows. Rights requests are honored to the extent applicable law requires and subject to its exceptions, including where information must be retained under Section VIII. Requests concerning clinical trial data are governed by Section II and will be routed to the responsible sponsor or site.
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Children’s privacy
Children’s privacy
The Site is a business-audience website and is not directed to children. We do not knowingly collect personal information from children under thirteen through the Site. If you believe a child has provided us personal information through the Site, contact us and we will delete it as required by law.
The Site is a business-audience website and is not directed to children. We do not knowingly collect personal information from children under thirteen through the Site. If you believe a child has provided us personal information through the Site, contact us and we will delete it as required by law.
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Visitors from outside the United States
Visitors from outside the United States
KARAMATA operates in the United States, and information collected under this Policy is processed and stored in the United States, where laws may differ from those of your jurisdiction. If you use the Site from outside the United States, you do so on that basis.
KARAMATA operates in the United States, and information collected under this Policy is processed and stored in the United States, where laws may differ from those of your jurisdiction. If you use the Site from outside the United States, you do so on that basis.
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Contact us
Contact us
KARAMATA LLC
3101 N. Central Ave. Ste 183 #6830
Phoenix, AZ 85012
operations@karamataclinical.com
(888) 407-5682
KARAMATA LLC
3101 N. Central Ave. Ste 183 #6830
Phoenix, AZ 85012
operations@karamataclinical.com
(888) 407-5682
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Changes to this policy
Changes to this policy
We may revise this Policy at any time by posting the updated version with a new “Last updated” date; material changes will be signaled by that date and, where the law requires, by additional notice. The version posted at the time of your interaction with the Site governs that interaction.
We may revise this Policy at any time by posting the updated version with a new “Last updated” date; material changes will be signaled by that date and, where the law requires, by additional notice. The version posted at the time of your interaction with the Site governs that interaction.